Title of Position: Meetings Coordinator
Preferred Education: Bachelors Degree

Description:
The American Academy of Child and Adolescent Psychiatry (AACAP) is seeking a Meetings Coordinator to work closely with the Assistant Director of Meetings and Meetings Manager to plan and ensure the success of the association’s 3,700-attendee Annual Meeting, three several hundred-attendee Spring Meetings, and fifty small component meetings.

The Meetings Coordinator is responsible for the administrative and logistical support of all AACAP Meetings and AACAP’s Local Arrangements and Program Committees. Specific responsibilities include but are not limited to: planning approximately 25 component meetings, which involves working with hotel representatives and staff liaisons to find locations, sign contracts, book hotel rooms, order food and beverage, coordinate logistics with hotels, and rectify billing; coordinating the collection of all speaker information for the Annual Meeting; performing basic office support for the department (filing, photocopying, sending/receiving faxes, responding to emails, answering phone calls, scheduling conference calls, typing and formatting agendas and reports, etc.); working with AACAP members and a variety of suppliers, including hotels, convention and visitors bureaus, exhibit decorators, etc.; creation and general editing of various departmental publications; working in our Annual Meeting database to enter data and run reports.

Requirements:
Bachelors Degree required, preferably in hospitality, marketing, or communications. Two years related work experience in meeting or event planning a plus and experience working with a hotel is desired. Candidate should possess strong attention to detail, the ability to manage multiple projects and deadlines, excellent written and verbal communication skills, and a hard-working, positive attitude. Must have a proven ability to be organized, able to plan ahead to meet deadlines, and able to work in a fast-paced environment. Solid computer skills are required, especially in Word, Access, Excel, and PowerPoint; iMis and Adobe Acrobat a plus. Some travel is required, including a week for the Annual Meeting in October.

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